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Thank you letter for your help
April 25, 2019 Anniversary Wishes 4 comments

Also, by noting Mr. —— As my boss, I think that you deserve an extra note of thanks for all of your ongoing leadership and support. You felt welcomed, so.

A thank you letter to employees is a formal appreciation message sent to an employee in the form of a letter or email, to thank them for their hard work or for successfully completing a project.

To save you time, we've put together two thank you letter examples for you to use.

Thank You Letter to Employees Example 1:

[Company Address]

[Company Tel. Number]

[Email Address]


[Name of Recipient]

[Job Title]

[Company Name]

[Company Address]

Dear [Employee Name],

I sincerely thank you for your dedication and commitment towards the [Provide details about the successful project]. Your work is truly commendable and we appreciate your contribution to [Company Name].

[Optional] As a token of appreciation, please find enclosed [Mention details of the gift enclosed].

Once again, I would like to thank for your hard work and dedication - you are a valued member of our team.

Best wishes,

[Your Name]

Thank You Letter to Employees Example 2:

[Company Address]

[Company Tel. Number]

[Email Address]


[Name of Recipient]

[Job Title]

[Company Name]

[Company Address]

Dear [Employee Name],

As a valued member of my team, I would like to take the opportunity to thank you for your hard work and dedication.

Throughout your tenure at [Company Name], you have stood out as an employee who has never wavered in your commitment to excellence. I admire your strong work ethic and personal integrity.

In particular, I would like to thank you for your work on [briefly describe the recent project]. Employees like you make my work all the more rewarding and enjoyable.


[Your Name]


How do you say thank you to your employees?

Saying it face-to-face is simple and effective, or you can write a thank you letter or letter of appreciation. The extra time spent on a letter can be meaningful to employees.

See our examples of thank you letters.

Why is it important to send a thank you letter to an employee?

A professional thank you letter goes a long way to show that you are thankful for the hard work your employees have put into their jobs every day. Employee recognition is important for morale, and a simple thank you note to staff is an indication that you as the leader care about your employees.

Learn more about thank you letters.

When should I send a thank you letter to employees?

You can send a thank you note at any time, but most managers send thank you notes to their staff at the end of a financial year, after they've completed an important project, or have come up with a solution to a challenging task.

You can use one of our thank you letter examples.

What are the reasons to say thank you to employees?

There are many reasons to say thank you to your employees. For example, you could send an appreciation letter to an employee for their hard work. Here are a few more reasons to express gratitude toward your staff.

  • For achieving their goals.
  • For generating new ideas.
  • For finding a solution to a problem.
  • For being a good leader or role model.
  • For making a sale.
  • For securing new business for the company.

What are some employee appreciation quotes?

Here are a few employee appreciation quotes to help you write your employee appreciation message.

  • "I just wanted to let you know that the things you do for the company do not go unnoticed. You're a necessary piece to this puzzle. I appreciate your dedication and service, and I know others do too."
  • "Thank you for being an essential part of our team."
  • "You have been a valuable member of our team and we appreciate all of the hard work you have put in. Keep it up!"
  • "As we express our gratitude, we must never forget that the highest appreciation is not to utter words, but to live by them." – John F. Kennedy
  • "Talent wins games, but teamwork and intelligence win championships." – Michael Jordan

See our examples of thank you letters.

How can you show employees your appreciation?

  1. Celebrate birthdays.
  2. Introduce a cheers for peers program.
  3. Celebrate staff accomplishments for team work.
  4. Introduce creative rewards.
  5. Take staff out for lunch.
  6. Establish a staff appreciation holiday.
  7. Recognize non-work achievements.

Where can I find more letters for HR?

Thank You Letter to Employees Template 1:

Download this thank you letter template to employees for hard work, in Word format.

Download Word DocInstant download. No email required.

Thank You Letter to Employees Template 2:

Download this sample appreciation letter to employees for outstanding performance, in Word format.

Download Word DocInstant download. No email required.

Sample letters to thank someone for help or support. Guide to Write Your Letter Thank you for escorting our guest speakers during the fall workshops.

How to Write a Thank You Note for a Recommendation Letter

thank you letter for your help

No matter the setting, a thank you letter can keep the lines of communication open between you and the recipient, and that's certainly a good thing. Before you sit down and rack your brain over how to write a thank you letter, why not browse through some of the tips and samples below?

Occasions That Call for a Thank You Letter

Thank you letters are appropriate in many different areas of life. In a professional setting, they're not only appropriate, but highly recommended after an interview. In a personal setting, they can help a loved one feel special and allow you to express genuine appreciation.

Here are a few different occasions that may call for a thank you letter.

  • After a job interview

  • After staying at someone's home

  • After receiving a gift

  • After getting a job offer

  • After a special occasion, like a wedding or birthday party

Writing Tips

The recipient of your thank you letter will impact how you compose it. A professional letter will read differently than a personal letter to a friend or family member.

No matter the addressee, there are five main elements to any letter:

  1. Address the other party in an appropriate manner. If this is a professional thank you letter, use a proper title (e.g, Mr., Ms., or Mrs.). If this is a personal acquaintance or friend, use their first name.

  2. Start with thank you. Come right out with it. For example, "Thank you for taking the time to meet with me today," or, "Thank you for your thoughtful gift." From there, you can elaborate in a thoughtful manner.

  3. Elaborate. After you've expressed your thanks, elaborate a little more. If you're thanking someone after a job interview, highlight something you learned in your meeting and offer an example of how your skills line up with the position. If you're thanking a friend for a gift, explain why you're particularly grateful for it. Perhaps the new earrings go well with several outfits in your wardrobe or the leather padfolio will get a lot of use in your new position.

  4. End with one more thank you. After you've offered a little detail to illustrate your gratitude, offer one more word of thanks. Consider something along the lines of "Thank you again for your time" or "Thank you again for your thoughtfulness. It meant the world to me."

  5. Sign off. Depending again on the professional or personal tone of your letter, sign off with "Sincerely," "Best wishes," "Gratefully," or any other appropriate closing.

General Tips

Once you have an idea of what you want to say and the tone you need to take, there are a few other details to keep in mind.

  • Be prompt. A delayed thank you letter has less meaning than a prompt response. If you're drafting a thank you letter for a job interview, send it that same afternoon or the following morning. If you're thanking a friend for some kind of gracious gesture, send it within a day or two of their act of kindness.

  • Be specific. It's almost a waste of your time if you don't take a moment to add a personal line or two to your letter. People can sense a generic thank you letter and it will carry little meaning. That said, you don't have to overdo it with gratitude. Just a simple line or two will do.

  • Be brief. Keep in mind that people lead busy lives with packed schedules. Thank you letters can range from a few sentences to a few paragraphs, but you never want to exceed two or three short paragraphs. Remember, you just have to say thank you, offer a thoughtful detail, offer one more word of thanks, and sign off.

  • Be an editor. Be sure to review your note before you send it, especially if it's being sent in a professional capacity. If you're thanking a potential employer after an interview, this is not the time for even the slightest grammatical error. Sometimes, reading things out loud can help ensure precision. Also, triple check the spelling of the recipient's first and last name.

Sample Thank You Letters

Below, you'll find a sample letter to correspond with each of the occasions listed above. Although the tone and intent may vary a little, each one can serve as a template to help you get started.

After an Interview

Perhaps one of the most pivotal thank you letters are the ones you send after a job interview. They need to be sent promptly; they need to be clear and concise; and they need to be memorable. An e-mail is the most appropriate forum for these letters.

Also, if you met with a team of interviewers, send an individualized note to each person. Ask everyone for a business card as you're saying goodbye.


Subject Line: Thank You - Social Media Manager Interview

Dear Mr. Gold: [Use a colon in formal settings.]

Thank you for taking the time to meet with me today. I enjoyed learning more about the Social Media Manager position within Gold Enterprise. It's an excellent match for my skills and interests, given my background as an SEO Specialist.

Your modern approach to social media marketing, including your highly refined SEO tactics, confirmed my desire to become a member of your team.

In addition to my enthusiasm, I'd also bring my social media expertise, time management skills and team player approach to the department.

Thank you again for reserving an hour out of your busy schedule to interview me today. I remain very interested in becoming a member of your team and look forward to speaking with you again!


Jane Boston
[email protected]
1112 Boston Avenue
Boston, NY 12345
(212) 345-6798
[LinkedIn URL]

After Staying at a Friend's House

Whenever someone opens the doors to their home and has clearly taken the time to be hospitable, you always want to thank them for sharing their personal space with you.

These occasions do well with an old fashioned, handwritten note. But, if you'd prefer an e-mail, that's acceptable too.


My dearest Jennifer, [Use a comma in informal settings.]

Thank you so much for having me and Peter this weekend! We had a fantastic time in Seattle, thanks to your hospitality. I don't think I'll ever forget the steak-frites from Jacques Pepin!

Your home is absolutely gorgeous and we couldn't have been more comfortable. It's safe to say you have the coziest bed on the planet!

If you ever find yourself in Savannah, know you have a place to stay!

With love,

After Receiving a Gift

If someone sent you a gift for a special occasion, you probably want to pick up the phone and call them right away with a word of thanks.

However, it's still important to send a thank you letter, as it not only solidifies your gratitude, but makes the sender feel special because you took the time to do so.


My dear friend Sara,

Thank you for the gorgeous pair of earrings you sent me for my birthday! You know me so well. That rose gold is going to match at least half my wardrobe!

It's been ten years since we met in that fateful English 101 class, and I couldn't be more grateful for your friendship.

Thanks again for making my birthday even more special. I'll send you a pic when I wear them to work on Monday!

With love,


After Getting a Job Offer

Once you receive a job offer and learn all the details of the position, you have a short window of time to either accept the position or decline the role. A lot of this might be handled over the phone but, in many instances, it can all be handled via e-mail as well.

If this is going to be a written correspondence, here are two samples you can follow: one as a letter of acceptance and one as a letter of rejection.


Subject Line: Job Offer - Social Media Manager

Dear Mr. Gold:

Thank you for offering me the position of Social Media Manager with Gold Enterprise. I appreciate all the time you took to interview me and consider my application, and I am delighted to accept the position.

Out of respect for my current employer, I'd like to extend them the courtesy of two weeks' notice. Following that, I'll be ready to join the team on Monday, December 28. Please let me know if these dates line up with your schedule.

Until then, I'll look forward to joining your team! Thank you for this tremendous opportunity.


[email protected]
(212) 345-6798


Subject Line: Job Offer - Social Media Manager

Dear Mr. Gold:

Thank you for offering me the position of Social Media Manager with Gold Enterprise. I appreciate all the time you took to interview me and consider my application. However, I am sorry to inform you that I will not be able to accept the position.

While it sounded wonderful, I must go in a different direction at this time. I wish you all the best and hope we can continue to associate in the future.

Once again, thank you for the opportunity to meet you and your team.


[email protected]
(212) 345-6798

After a Special Occasion

Did you celebrate a birthday amongst friends and family? Or, perhaps it was a wedding shower or a welcome home party? No matter the occasion, it's important to send a thank you letter to everyone who took the time to celebrate your special moment. This is still one thank you that requires pen to paper in a handwritten show of gratitude.


Dear Amy,

Thank you so much for coming out to celebrate my 40th birthday! There's no doubt this is going to be my best decade yet, and part of that is because I rang it in with you.

I hope you enjoyed your time at the party! You'll forever hold a special place in my heart and I can't thank you enough for making the drive.

Beyond that, the silk scarf you gave me is absolutely stunning. I've already put it on a few times and paraded before the mirror! You're so thoughtful (and a girl can never have too many scarves)!

I love you to the moon and back. Thank you for making my birthday even more meaningful. Talk soon!

Your loving friend,


Spread Your Gratitude Far and Wide

Although it may seem like letter-writing is a lost art, that's not true in the world of thank yous. A handwritten note speaks volumes and can make the recipient feel valued.

As for professional thank yous, they have the power to make you stand tall amidst a crowd, especially if it's prompt and memorable. If you feel like making some changes to your current resume, review these resume writing examples. While you're at it, check out these 20 words you should avoid too.

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thank you letter for your help

How to Write a Thank You Letter

The Importance Of Thanking Your Donor

Scholarship donors are generous and caring people who unselfishly give to support the educational endeavors of students like you.  They typically ask for nothing in return, but receiving a well written thank you letter from a student is always special and lets the donor know that his or her scholarship was greatly appreciated.  Your letter reminds them why they gave in the first place and often help secure continuing gifts for future students.

Writing A Well Written Letter

Make sure the letter is free of both grammatical and spelling errors.  You are an important part of the Fresno State Family, and the literacy demonstrated in your letter is a reflection on all of us.

Thank You Letter Tips:

  1. Write clearly and concisely.
  2. Double-check for typos and grammatical errors.
  3. Express enthusiasm.
  4. Be sincere.
  5. Send it typewritten in business format.
  6. Use quality paper.

You were awarded a scholarship because your personal qualities and academic abilities stood above all other applicants.  Sending a typed thank you letter confirms that this scholarship was important enough to you to take the time to present yourself in a professional manner.  The sample letters (provided below) are to help you compose your own thank you letter in a professional business format

Sample Thank You Letter 1


[Mr./Mrs. First and Last Name of Donor or Name of Organization ]
[Name of Scholarship]
[City, State, Zip]

Dear [Donor Name or Organization Name],

First paragraph:   State the purpose of your letter.

I am writing to thank you for your generous [Name of scholarship] scholarship. I was very happy and appreciative to learn that I was selected as the recipient of your scholarship.

Second paragraph:  Share a little about yourself and indicate why the scholarship is important.

I am a Biology major with an emphasis in physiology and anatomy. I plan to pursue a career in pharmacy upon graduating from Fresno State. I am currently a junior carrying 17 units, and plan to graduate in the fall of 2007. After graduation, I will attend San Francisco Pharmacy School to earn my pharmaceutical degree. Thanks to you, I am one step closer to that goal.

Third paragraph:  Close by thanking the person again and make a commitment to do well with the “donor’s investment.”

By awarding me the [Name of scholarship], you have lightened my financial burden which allows me to focus more on the most important aspect of school, learning. Your generosity has inspired me to help others and give back to the community.  I hope one day I will be able to help students achieve their goals just as you have helped me.


[Sign your name here]

[Type your name]
[Your address]
[City, State, Zip]

Sample Thank You Letter 2


[Mr./Mrs. First and Last Name of Donor or Name of Organization ]
[Name of Scholarship]
[City, State, Zip]

Dear [Donor Name or Organization Name],

First paragraph:   State the purpose of your letter.

I am writing to express my sincere gratitude to you for making the [Name of Scholarship] possible.  I was thrilled to learn of my selection for this honor and I am deeply appreciative of your support.

Second paragraph:  Share a little about yourself and indicate why the scholarship is important.

I am currently majoring in Early Childhood Education with hopes of becoming an elementary teacher.  The financial assistance you provided will be of great help to me in paying my educational expenses, and it will allow me to concentrate more of my time for studying.

Third paragraph:  Close by thanking the person again and make a commitment to do well with the “donor’s investment.”

Thank you again for your generosity and support.  I promise you I will work very hard and eventually give something back to others, both as teacher and possibly a scholarship to future students like myself.


[Sign your name here]

[Type your name]
[Your address]
[City, State, Zip]


I really must express my gratitude for the help you freely gave me to pass my Thank-you letters are letters written to politely acknowledge a gift, service.

Thank you Letter – Thank you Letter for Support

thank you letter for your help

Sending a simple thank you letter goes a long way in strengthening strong and long-lasting business relationships. You might write to a hard-working employee that shows dedication and commitment to your business. Or you might write to a loyal customer who continuously repeats purchases with you. Whoever you want to thank, it doesn’t matter. Expressing your gratitude in writing makes the recipient feel good. And, by doing so, you nurture continued loyalty to your business.

Sending out thank you letters to customers, clients and colleagues becomes a powerful way to secure an ongoing business relationship. Showing gratitude in turn encourages your top customers to sing your praises to others. This could happen through online reviews, on social media and through word of mouth.

Sample Small Business Thank You Letters

An estimated 62% of consumers search online reviews and information before purchasing a product. So the importance of sending a thank you letter becomes clear.

If you find yourself unsure how to compose a thank you letter, don’t worry. Take a look at the following 5 best thank you letter examples.

Thank You Letter to Show Customer Appreciation

Show your customers you are grateful for their business. And subsequently encourage them to keep doing business with you instead of going elsewhere. Sending your faithful customers a thank you letter cements your business relationship.

Thank you letters become even more appreciated by customers if they offer a reward. For example, try offering a discount voucher. Such rewards act as a lucrative incentive for customers to purchase from you again.

Your customer thank you letter could look something like this:

Dear [insert name],

On behalf of [insert company] I would like to say thank you for being a loyal customer. It has been a pleasure serving you and supplying you with [insert appropriate products or services] and we hope that we can have the pleasure of providing for you for many more years to come.

[Name of business] is committed to providing our customers with only the highest quality of [name of products or service] delivered through impeccable customer service.

As proof of our appreciation for your loyalty and ongoing support, we would like to give you a 20% voucher off your next purchase with us.

Once again, thank you for your ongoing business and we look forward to serving you in forthcoming months.

Best regards,

[Insert your name] [Insert your function]

Thank You Letter Expressing Employee Recognition

Quality, hard-working and dedicated employees don’t grow on trees and should be thanked to show that you recognize their hard work and loyalty. Sending a thank you letter is a personal, simple and cost-effective way to show your recognition and appreciation of your most prized company assets.

Dear [name of employee],

I would like to say thank you for all your hard work this year.

We couldn’t have got where we did this year without your ongoing dedication, commitment, creativity and talent.

Since joining the business in [year] you have gone from strength to strength and are a true asset to our company and our clients.

I look forward to working with you for many more years to come.

Thanks again.

Best regards,

[name] [title]

Festive Thank You Letter

The run up to the Christmas vacation can be the perfect time to send your regards and best wishes for the holiday season and the New Year to colleagues, clients and customers.

If you’re struggling with the right words to use on a festive thank you letter, here’s template you might want to use.

Dear [name of recipient],

As the festive season approaches, on behalf of [name of business] I would like to say thank you for all the support and commitment you have shown to us in the last 12 months.

You are an exceptionally valued [member of our team/customer/client] and I would like to send my personal thanks for your continued support.

We consider you as a friend of [name of company] and extend our warmest wishes for good health and festive cheer.

It is people like you that have helped our business get where it is today.

I hope you and your family have a magical Christmas and a Happy New Year and I look forward to doing business with you next year.

Happy Holidays.

Best wishes

[name] [title]

Thank You Letter Acknowledging a Client Visit

The arrival and prolific growth of remote, digital forms of communication has not stamped out the yearning for personal, face-to-face meetings. In fact, research shows that around 9 in ten people say small meetings are their favorite method of communication.

For clients that have taken the time and made the effort to visit your business, it is important they are adequately thanked.

Your thank you letter for client visitations could read something like this:

Dear [name of client],

On behalf of [name of company] I would like to thank you for taking the time to visit us on [date of visit].

We felt the meeting was extremely valuable in getting to know you better and securing some solid goals on how we are going to proceed with the campaign [or type of service] in the forthcoming months.

We hope you got as much out of the meeting as we did.

I look forward to our next catch up and, in the meantime, if you have any questions or queries, please don’t hesitate to get in contact with one of our team.

Thank you and best wishes.

Kind regards,

[name] [title]

Thank You Letter Recognizing Excellent Customer Service

Customer service departments can be the backbone of a business, the department that often gets the most flack and the least rewards.

Make sure you give your hard-working customer services’ team the recognition and thanks they deserve by sending them a personal letter of thanks, which could read something like this:

Dear [name of employee],

As a valued and hard-working member of our customer services department I would like to thank you for all your hard work and being such a key face behind our company.

The business has had great reviews and feedback in recent months, positivity that has been driven by our always-smiling and never flustered customer services team.

You are a vital member of our customer services department and I would like to say thank you and hope you remain part of the team for a long time to come.

Once again, thanks for your hard-work and commitment in what I know isn’t always an easy job.

Best wishes,

[name] [title]

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WATCH THE VIDEO ON THEME: A Sample Thank You Letter

Also, by noting Mr. —— As my boss, I think that you deserve an extra note of thanks for all of your ongoing leadership and support. You felt welcomed, so.

thank you letter for your help
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