When closing a letter/email to a cousin, "Maj sa krásne" and "Drž sa" on Czech letter closings and read that the translation of 'best wishes' in.
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I always use in letters the phrase "Best regards" but met in a few letters considered slightly odd to end business letters with “Warm regards”.
When writing professional or informal emails and letters, it is often considered proper etiquette to complete your correspondence with an appropriate closing signature. In many ways the valediction or complimentary closing for a business letter or formal email has traditionally been to use the word “sincerely,” however, in recent years this outdated closing has been replaced with “kind regards,” “best regards,” and simply “regards.” But what does it mean to end a formal or informal correspondence with these words? And what exactly do these goodbyes mean? And when is it appropriate to use this closing statement? For information on how you can learn to craft a topnotch business email, check out Enspark Interactive’s course titled Business Email Etiquette. Course sections include detailed information regarding an email’s essential parts, and along with the following information, will help you create interesting and work-appropriate communications.
Ending an email or letter with the phrase, “with best regards” means you’re offering a kind and professional ending to your correspondence. A simple breakdown of the words reveals that according to dictionary.com, when used as an adjective, “best” refers to anything “of the highest quality, excellence, or standing.” The word “regards” means, “to look upon or think of with particular feeling,” or “to have or show respect or concern for.” Using “with best regards” as a closure to an email or letter tells the recipient that you respect him or her and that you wish them the best. This method of closing a letter is best used with longer, more formal emails, letters of rejection, and those correspondences that may contain difficult topics. The sentiment expressed implies a deep sense of gratitude and appreciation while continuing to maintain a formal tone that is often essential in the work place. If you’re interested in learning more about writing professional emails and documents, look into Jakki Bendell’s How to Write Like a Professional.
While the closure, “with best regards,” is perhaps best suited for a more formal letter that is meant to convey a disappointment or more serious content, the phrase can also be used in regular daily communications. The expression effectively expresses thankfulness toward the recipient, and therefore acts as an excellent closure for personal as well as business emails and letters. While I wouldn’t recommend signing an email to your mom this way, it works with friends and co-workers as well as future clients and those in higher positions along the corporate ladder. Jane Watson, and author and consultant offers and excellent course on business email writing titled, Writing Effective Business Emails. In her course you’ll learn how to craft persuasive and professional emails, while simultaneously improving your writing skills.
As I mentioned above, you might not want to sign an email to your mother using “with best regards,” despite the fact that it is a polite and perfectly acceptable form of valediction. The phrase is a bit formal for close family members and friends, and is generally more commonly used in the workplace or to finish formal correspondences. I usually end my informal correspondences with “love” or “see you soon,” and rarely send along “best regards,” even if it’s clear I have a deep respect for the letter’s recipient. For more information on building a professional and personal network, head to Mike Fishbein’s How to Build an Awesome Professional Network. You’ll learn to better communicate with colleagues and acquaintances, and you’ll improve you’re ability to craft emails and texts.
Whether you’re writing a cover letter for a job application, or crafting an email to your landlord about that security deposit return, the words “with best regards,” can really go a long way. Expressing both appreciation and recognition for your subject can have a great impact on that person’s self worth and his or her view of you, the writer. While letter writing seems to be nearly obsolete, emails bombard us daily and require our constant attention. Learning how to craft one that is both compelling and persuasive can be an effective tool to have in your back pocket. To learn more about communicating effectively and honing your interpersonal skills, check out Donald White’s course Communication Skills- Consulting Skills Series. In it you’ll find helpful tips and tricks for improving your ability to interact with others.
When ending an email or letter, before you write your name, you usually include a small signoff with something like "Best regards", "Kind regards", "Best wishes" or "Yours sincerely". But which of these signoffs should you use and when?
"Best regards" is probably the most popular signoff for an email or letter. It can be used both formally in a professional or business setting, but it can also be used informally, say in birthday card or personal letter. If you are really unsure of which to include "Best regards" is probably the best and safest choice for you.
"Kind regards" is usually a little more formal than "Best regards". We would recommend to use "Kind regards" in a professional email or business letter where you feel comfortable with the person you are emailing or writing to, and it should not be used personal correspondence. Using another sentence before "Kind regards" can either make you sound less or more professional, as you are required to be, for example:
Please do not hesitate to contact me, should you have any further queries.
Whether you send 5, 10 or 100 emails a day, you should take every opportunity to showcase your business and brand. A HTML email signature reinforces your brand and promotes it in every email you send. Get started creating, editing and installing your HTML email signature with ease, using Email Signature Rescue.
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I look forward to talking to you more soon, enjoy your day!
Using just the words "Regards" would definitely be in a professional business email or letter. We also think that it doesn't necessarily invoke as much "kindness" or "lightheartedness", as "Kind regards". It may be used by someone that keeps their emails short and sweet and someone that doesn't have to go overboard with kindness. If you are using just "Regards", be careful that you don't come off to the person you are writing to, as not caring about the business or opportunity that you are writing about.
We have mixed feelings about using the words "Warm regards" in business emails or professional correspondence. If you know the customer or client personally that you are emailing, we think this is okay, but if you writing cold emails or emailing potential customers that have only inquired about your services and have not yet bought, stick to something more like "Kind regards" or "Best regards" until you get to know them more. Also, "Warm regards" may be more likely to be used in festive message or at a time when more "warmth" is required, for example:
Happy holidays to you and your family.
I'm sorry to hear about the loss of your grandma. My deepest condolences.
"Yours sincerely" is a very professional way to end a business email or letter, but if you're only a small business, we would advise with going with something a little less formal. Leave "Yours sincerely" for the corporate companies, and get a little more personal with your email by using "Kind regards" or "Best regards" instead. However, if you are writing to a corporate company about a potential job or internship, where they are likely to use "Yours sincerely" in a more formal setting, we would recommend using it too.
Do people even use "Yours faithfully" any more? We certainly haven't come across it in any business or personal correspondence in the last five to ten years. Our recommendation, go with something a little more modern and upbeat, or have a good reason to be writing the particular word "faithfully".
I never cheated on you with your best friend.
We actually really like this one. It can be used in professional or informal writing. It invokes a sense of kindness that you are wishing them all the best, but it's shorter than saying "I wish you all the best". Use this if you don't need to be overly formal and are ok with more of a relaxed tone with the person you are emailing.
Since 2014, over 8,000 people have taken our poll! We asked the question, what signoff do you use? Here's the results.
1. Kind regards (1,620 votes)
2. Best regards (1,366 votes)
3. Regards (699 votes)
4. Other (351 votes)
5. All the best (332 votes)
6. Yours sincerely (189 votes)
7. Warm regards (156 votes)
8. No signoff (67 votes)
9. Yours faithfully (55 votes)
The people that voted in our poll came from all over the globe.
End your emails with style using our Email Signature Templates
Ending an email or letter with the phrase, “with best regards” means you're offering a kind and professional ending to your correspondence.
Make sure that your business letters and emails use the correct salutations and endings. If you write business correspondence, you’ll need to know how to start a letter (or email) and how to end the letter or email.
For example, a common mistake in ending an email is to write “Bye” or “Bye Bye”. As this is not a standard way of ending business emails, it makes your writing look unprofessional.
Here are some widely used phrases for starting and ending business letters and emails in British English.
The way you start your letter depends on how formal you need to be. Here are some examples:
1. Formal letter of application (for a job)
If you don’t know the person you’re writing to, you can start with “Dear Sir / Madam”. If you start with this, you should end “Yours faithfully”. Here’s an example:
“Dear Sir / Madam
I am writing to apply for…”
“I look forward to hearing from you
2. Formal business correspondence (for example: a letter of enquiry)
In most business correspondence, you can start with “Dear Mr / Dear Ms” + surname. You should end the letter with “Yours sincerely”.
“Dear Mr Smith” (Dear Ms Smith)
I am writing to enquire about your prices…”
“An early reply would be appreciated / I look forward to hearing from you at your earliest convenience.”
3. Formal letter of reference
In British English, we also use the formal term “To whom it may concern” when we write a letter of reference on behalf of someone. Here’s an example:
“To whom it may concern
I write with reference to Ms Smith, who has worked in my company since …”
Business emails are usually much shorter than business letters. They also tend to be more informal.
4. Business email (friendly)
You can write the person’s first name and use a more friendly ending. Here’s an example:
“Dear (+ first name)
Just a quick note to remind you about …”
“Best wishes / Kind regards
5. In-company email request
If you’re writing to a colleague, you can either use their first name, or start the email immediately. Here’s an example:
“Thanks / Cheers
(either write your first name / omit it)”
In British English, “Cheers” means “thank you and goodbye”.
Make sure you use the correct form of address when you write to women. Check out our page on whether to use Mrs, Ms or Miss.
More Business Letter Writing Help
For more help with business writing, take a look at my book Business Writing Essentials: How to Write Letters, Reports and Emails.
Designed to help you write business emails, letters and reports quickly and confidently, it’s packed with tips, guidelines and ready-to-use letter and email templates.
close" or "complimentary closing" that business writers are wondering about, those phrases that come before the signature in a letter.